Running Sessions Using Lens

Starting a Session in Lens

Step 1: To begin the session, click on Start Session. It will take a few seconds for the meeting to start, similar to initiating a Lens meeting.

Step 2: Notice the dashboard on the left, which is an additional feature beyond the standard Zoom interface. Click on the icon to toggle the dashboard visibility.

Participants List in the Lens Side Panel

Step 3: With the dashboard visible, you'll see the names of participants as they join the meeting.

Step 4: To monitor and display talk time for each participant, navigate to Settings.

Step 5: Within Settings, select Show Talk Time in Seconds.

Step 6: After enabling talk time, unmute yourself to test this feature. You'll see real-time talk time displayed next to your name.

Step 7: As other participants like Greg and Sally join and speak, their talk times will appear on the dashboard.

Step 8: To mute a participant, such as John, and view their accumulated talk time, use the mute function.

Step 9: Close the current view if you want to concentrate solely on the live session and the content you are teaching.

Step 10: Notice the red eye icons in front of John and Greg's names, indicating they are not attentive. This icon does not appear next to Sally's name.

Step 11: Understand that the red eye symbol means the participant has minimized their meeting window or is not actively viewing the meeting screen. This helps identify who might need a reminder to focus on the session.

Step 12: Reach out to John and Greg, who are currently not attentive, to encourage them to re-engage with the session. You might ask them why they are disengaged or simply remind them to focus.

Agenda with your In-Session Activities

Step 13: Review the agenda which is the list of activities that you can conduct in your session. You can see the four agendas each with multiple activities are listed here.

Step 14: Choose one of the agenda items to explore further.

Step 15: Click on the "Use this agenda" button at the bottom to run activties in the agenda.

Step 16: Use the selected agenda to launch any related activities. Here, you can initiate a session on general knowledge about wildlife.

Step 17: Open the chosen activity to begin.

Step 18: Launch the quiz which contains four or five questions by clicking on launch.

Step 19: Once you launch the quiz, it goes live in the session. Participants like Greg, John, and Sally should now be able to view and participate in the quiz.

Step 20: Monitor the quiz attempts. For instance, you'll see John has attempted the first question and marked the wrong answer. You can also see other participants' attempts and completions. To get a detailed view, go to the submissions page where you can track which participants are attempting the quiz and their progress.

Keep track of correct and incorrect answers. Red indicates incorrect responses, while green shows correct ones. You can end the quiz whenever you choose and share the results with participants.

Explore Other Activities in Lens:

Word Clouds, Quiz Questions, Polls, Short Answer Questions

Step 21: Explore other activities in the agenda, such as posts, a simple question, or launching a word cloud activity.

Launch the word cloud activity by selecting it from the menu. For example, you might ask participants, "What is your favorite fruit?" and launch the activity to gather responses.

Step 22: Launch the word cloud feature during a meeting. Participants can respond directly within the session, and the word cloud will be visible to everyone without the need to switch tabs or windows. This feature is accessible to both the host and participants.

Step 23: You can also create new activities while you are inside the session. Use the Quiz option in the sidebar and create a new quiz activity for your students.

Step 24: Enter your quiz question in the provided field. If you haven't prepared a question in advance, you can create one on the spot. For example, type "What is two plus two?"

Launch the quiz by clicking Launch. After participants respond, you can immediately see the results. For instance, if the question is "What is two plus two?" and the correct answer is four, you can see who answered correctly and who didn’t.

Step 25: Create a simple poll by selecting the Poll option. Ask a question like "How was your day?" and provide response options such as "It was tiring" and "It was relaxing." This allows you to gather quick feedback from participants in a straightforward manner.

Step 26: Launch the poll to check the mood in the room. This allows for a quick assessment of how participants are feeling.

Step 27: Alternatively, use the short answer feature if you need to collect specific information, such as email addresses. Ask participants for their email IDs by posing the question, "What is your email ID?" As the host or instructor, you will be able to see all the responses they submit.

Note that participants cannot see each other's responses. A red dot on your interface indicates new, unseen responses.

Live Q&A during your Session

Step 28: Manage the live Q&A session, which you have enabled during the meeting. Monitor and respond to incoming questions. For example, if Sally asks, "How long is the training?" you can either unmute and respond verbally or type your reply.

Step 29: Respond to questions with specific details, such as the training duration being three months with one session per week. After responding, mark the query as resolved.

Encourage further interaction by allowing participants to ask additional questions and upvote each other's inquiries. For instance, if Greg asks about receiving a certificate and receives an upvote, other participants interested in this question can also upvote it to emphasize its relevance.

Step 30: Pause the Q&A session if you decide not to receive further questions. This allows you to manage the flow of the session according to your preference.

Review the questions that have been upvoted by participants. At the end of the session, prioritize answering these popular questions to address the audience's main interests.

Step 31: A red dot indicates new or ongoing questions. Return to the Q&A section to review all the questions posed during the session and check the responses.

Step 32: Manage the session by deleting or addressing repeated questions to keep the discussion relevant and organized.

AI Quiz Bot to Generate Questions using AI

Step 33: Utilize the AI Quiz Bot, Generative AI integration to generate questions for a quiz, especially when you are short on time. For example, if you need to create a quiz to differentiate between IPD (In-Patient Department) and OPD (Out-Patient Department) patients in critical care, ask the AI to propose relevant questions.

Step 34: Launch the quiz with the AI-generated questions, such as asking about the main differences between IPD and OPD.

Leaderboard in your Session

Step 35: Access the leaderboard to view participant scores. This leaderboard displays points awarded to participants based on pre-set criteria such as attentiveness and participation in discussions.

Step 36: Observe the points each participant has accumulated. For instance, note how John currently leads with 79 points, closely followed by Sally. Participants earn points for various activities including speaking and participating in polls and quizzes.

Step 37: Assign bonus points to participants. If a participant like Sally or Greg makes a noteworthy contribution, you can award them additional points. To do this, simply click on the month option.

Post Session Feedback Form

Step 38: Conclude the meeting. Ending the meeting triggers the distribution of a post-session feedback form to all participants. This form is available whether participants leave the session themselves or you end the meeting.

End the current session by selecting the End button and return to the original dashboard.